Privacy Policy
Last updated on 17 Nov 2025
1. Introduction
Recruiting Backend Systems (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you interact with our website, forms, and services — including SMS communications related to job applications, interviews, and onboarding.
By using our site or submitting a form, you agree to the practices described in this Privacy Policy.
2. Information We Collect
Information You Provide to Us
When you submit an application form, request information, or engage with our services, we may collect:
First and last name
Phone number
Email address
Job or position of interest
Any additional information provided in form fields
Automatically Collected Information
When you visit our website, we may automatically collect:
IP address
Browser type
Device information
Pages viewed
Referring website links
This information helps us improve our website and user experience.
3. How We Use Your Information
We use your information to:
Process your job application or inquiry
Communicate scheduling updates, interview reminders, and onboarding messages
Send SMS notifications you have consented to receive
Improve our services, website, and user experience
Maintain compliance with legal and security requirements
We do not sell, rent, or trade your personal information to third parties.
4. SMS Communication & Consent
By submitting your phone number through our forms, you agree to receive SMS messages related to:
Application confirmations
Interview reminders
Scheduling updates
Onboarding instructions
Message frequency varies.
Message and data rates may apply depending on your mobile carrier.
You may opt out at any time by replying STOP to any message.
Reply HELP for assistance.
5. Sharing Your Information
We may share your information with:
Service providers who help us operate our business (e.g., SMS providers, ATS systems)
Legal authorities, if required by law
Clients or partner staffing agencies only when relevant to the role you applied for
These partners are required to protect your information and use it only for permitted purposes.
We do not share your information for marketing purposes.
6. Data Security
We use administrative, technical, and physical security measures to protect your data.
However, no system is 100% secure, and we cannot guarantee absolute protection.
If a data breach occurs, we will take appropriate steps as required by law.
7. Data Retention
We retain personal information only for as long as necessary to:
Process your application
Maintain communication
Fulfill legal or business requirements
If you would like your information deleted, contact us at:
rhoden@recruitingbackend.com
8. Your Rights
Depending on your location, you may have the right to:
Access your personal data
Request corrections
Request deletion (“right to be forgotten”)
Withdraw consent for SMS or other communication
Request a copy of your data
To submit a request, email us at:
rhoden@recruitingbackend.com
9. Third-Party Links
Our website may contain links to third-party sites.
We are not responsible for the privacy practices or content of those websites.
10. Updates to This Policy
We may update this Privacy Policy periodically.
Any changes will be posted on this page with an updated “Last Updated” date.
11. Contact Us
If you have questions about this Privacy Policy or how your data is used, contact us at:
Recruiting Backend Systems
Email: rhoden@recruitingbackend.com
Website: recruitingbackend.com